Hello Windrushers!

It's fast approaching that time of year when we have our annual meeting to make sure everyone is happy with how the club is being run, and if not, to let us know! It is also the night when the committee will be elected for the coming year. If you want to be more involved with running the club or think you can make Windrush bigger and better than it currently is, NOW is the time to raise your hand and get involved. Even if you don't think you'll stand for any positions, please come along to vote on who you think should be running the club!

Details: The 2017 AGM will be held on Tuesday 26th September 2017. Details on venue and times will be confirmed asap, but it will be in evening in the Herne Hill area. Event sign up is here

Agenda can be found here Club AGM 2017 Agenda

Accounts for the year can be found here Summary of Accounts 2016-2017

Important notes: 

1) As with previous years, we will be publishing the annual accounts and AGM agenda at least 2 weeks (i.e. before the 12th September) before the AGM.

2) The committee will be proposing some amendments to the club's constitution (http://clubhouse.windrushtri.co.uk/page/constitution).

To keep what we are doing transparent, the committee will be proposing changes to how the committee itself operates and some of the committee roles themselves to try and make it work more smoothly. All the sessions, socials and events you enjoy doing now will continue (provided you put your hand up and help make it happen!). We will publishing our proposed amended constitution before the 12th September, but the descriptions for the roles we will be proposing are attached.

If you would like to propose any changes or amendments to the constitution please send them to me before the 5th September and I will include these in the proposal published on the 12th September.

3) ALL committee positions are elected on the night. Just because someone is re-standing for a position does not mean you can not stand yourself. We want ALL positions to be contested. If you are unsure about what a particular role involves, please get in touch with the person currently in the position http://clubhouse.windrushtri.co.uk/page/windrush-commitee or ask any of the committee you see at the socials or training sessions. If you would like to stand for a position, please fill in the form attached and return it to me ideally by the 12th September (PM me and I will send you my email address).

4) If you would like to raise anything for discussion at the AGM, please send this to me ideally before the 12th September.

That is all for now, but if you have any questions let us know!

Rob

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I can't access googledrive at work :-(

Also, I didn't see where the accounts were posted for this year, could you link again?

Can someone please post the agenda and accounts as pdfs or something?

Agenda is now in the main description below the event sign up. I will upload the accounts as soon as I receive them.

Accounts now uploaded as well

Thanks Rob! Should we post questions here so responses have time to be considered, or save them for tonight?

If there are questions related to specific things (like a specific entry in the accounts), then posting it here so the relevant person can see it may be useful (there's no guarantee they will though). If they are general AOB questions/issues, I would save it for then.

In any event, I will try to collate any questions posted on this thread so they can be addressed later.

Will you be ordering Romana, Classic or Leggera Pizza bases ? this could be a game changer on turning up tonight.  

What would guarantee your turning up?

Paul Warren said:

Will you be ordering Romana, Classic or Leggera Pizza bases ? this could be a game changer on turning up tonight.  

Yes, posting them a few hours before the AGM is not ideal!

Thanks Tom for being the treasurer this year. Its a vital and very unsung role!!

Great job committee on keeping session fees the same when venue costs have increased so much!!!

My questions are:

Why did we put logos of "sponsors" on the aquathlon t-shirts if we received nothing from them for the race? e.g Balfe's, Respro. Did they pay for things directly or donate prizes, or did we actually loose their sponsorship? 

The club seems to have spent some of its own money and not income from the Aquathlon on the race t-shirts this year - why was this? This expense is then included in the 2018 club budget which I'm not sure is right. I guess that then created the £1000 loss from the race this year? It is not sustainable, or maybe even "right" to have club members paying for the aquathlon - in previous years we have been very careful to break even or make a profit. How will this loss be avoided next year? I guess the loss of medals won't totally outweigh the increased costs of chip timing?

Why don't the income and expenditure for the Tri Events/Cotswold Tri match up? Is this not just people paying for events through the club? The same question for the TriCamp/Tri Weekend. This is a loss of about £500 somewhere.

Can we have some idea of the "other" expenses?

Thanks :-)

Yes if its Classic & Gluten Free !! I can handle my Gluten no problems, but it seems quiet trendy at the moment to go Gluten Free. I was also going to suggest a side order to seal the deal, but after reviewing the forum on expenditure, Losses I think Ill give that a miss!! Ok maybe some extra olives :-) 

Rob Weinert-Aplin said:

What would guarantee your turning up?

Paul Warren said:

Will you be ordering Romana, Classic or Leggera Pizza bases ? this could be a game changer on turning up tonight.  

Well done for the AGM guys... great get together

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