AGM 2018 - 18 October 2018 (ANNUAL ACCOUNTS ADDED)

*******   Notice of AGM   ********

Hello Windrushers!

This is the formal notice that the Club's Annual General Meeting (AGM) will be taking place on the 18th October at Pizza Express in Herne Hill. This is where you can hear about what the Committee has been doing over the year and hopefully see how what we have done translates into your experiences in the Club this year. We will also be voting in the new Committee and any proposed changes to the constitution. An agenda will be posted here in the coming weeks, but for now, these are things you should consider:

  1. Do you want to nominate yourself for a Committee or co-opted position? If so, please complete the document here and send it to me (preferably by email or the messaging feature in the forum). I've commented further on this below. 
  2. Do you want to propose any changes to the Club's constitution? The Club's constitution can be viewed here. Any proposals for changes to the constitution must be received by Dave Synott or myself before the 26th September 2018 if they are to be considered at the AGM. This gives all members sufficient time to consider the changes before voting on them on the night.
  3. Do you have something you would like to be considered at the AGM? This isn't necessarily something that needs a vote on. It may be something you think the Club should consider doing (or changing) going forwards. The deadline for submitting these resolutions is the 3rd October 2018. Please send any resolutions to me, so they can be added to the Agenda.

Please RSVP here so I can make sure we have enough pizza!

Every year we encourage people to stand for committee and co-opted positions (see here for the original post), because without these volunteers, the tasks those positions are responsible for just won't happen. We also often have people wanting to nominate themselves, but not doing so for fear of stepping on people's toes.  This is not how the club works. We want all positions to be contested, so that we ALL benefit from having the best people take ownership of their respective roles. So to try and avoid any anxiety about nominating yourself, I have listed the Committee/co-opted positions which I know the current post-holders will not be re-standing for (or which there wasn't a post-holder this year):

  • Chairperson
  • Treasurer
  • Club Secretary
  • Membership Secretary
  • Junior Coordinator
  • Welfare Officer
  • Marketing Officer
  • Bike Captain
  • Communications Officer
  • Performance Development Coordinator
  • Events Coordinator
  • Volunteer Coordinator
  • Social Coordinator
  • Kit Officer
  • Grant Funding Manager

What this means is, we need people to put their hand up to take on these roles! There will also be a "Meet the Committee" social on the 20th Sept (details here) where we will try and get as many of the Committee/co-opted members along, so you can ask about any of the positions (no strings attached, I promise!).

That is all for now, but I will be updating this post as the AGM draws nearer, so keep any eye out!

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Comment by Rob Weinert-Aplin on October 15, 2018 at 22:01

The annual accounts for 2017-2018 are now available from here. Please have a read through them to see what your money has been spent on this year! You'll have to vote on the accounts, so don't be surprised by anything on the night!

Comment by Rob Weinert-Aplin on October 4, 2018 at 21:43

Just an update on this. The venue is confirmed as Pizza Express in Herne Hill. We will be aiming to start at 7:30, so please get there a bit early to get yourself a drink/have a chat. Please RSVP if you haven't already! 

The Agenda for the evening is here. Note that in addition to the normal voting in of Committee members, we will also be voting on some amendments to the constitutions. A marked up copy of the constitution can be found here.

In summary, we are proposing the roles of Disability Officer and Diversity Officer as co-opted roles to recognise the importance of the respective activities of these roles over the last year(s). Also proposed are formally incorporating the BTF codes of conduct as separate clauses within the Club Equity Policy section. This was required as part of our accreditation to TriMark Bronze status. 

The annual accounts will be published as soon as possible to give everyone time to consider them before the AGM. Please bear with us as the year end was 30th September and Nick is working hard to compile all the information into a reader-friendly form!


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